SELMA SIS is designed with the specific needs of vocational educators in mind, addressing every aspect of their requirements.
The leading student management system for PTE’s and RTO’s
SELMA SIS helps vocational education providers by streamlining the management of both academic and practical training elements. It simplifies course scheduling, attendance tracking, and workshop management, ensuring that hands-on learning sessions are well-organised. The system also supports personalised learning plans, enabling educators to track student progress and credentials effectively.
With integrated portals for both students and employers, SELMA SIS fosters clear communication and collaboration, giving all parties real-time visibility of progress and performance. Additionally, its reporting tools allow for easy compliance with regulatory requirements and industry standards, making it an essential solution for vocational education management.
Ensure no lead ever slips through the cracks!
SELMA SIS streamlines student enquiries by centralising them on one platform, assigning them to appropriate staff, and ensuring timely follow-ups. It also enhances communication through targeted email groups, allowing institutions to segment students, staff, and stakeholders for updates or reminders. Additionally, the Kanban workflow feature visually organises tasks across various stages, such as enquiry review, validation, and enrolment, enabling real-time tracking and status updates.
Enquiries Management
Everything you expect in a student information system—and so much more!
SELMA SIS assists institutions in managing student records, personal details, and academic progress. It centralises all student data, making it easily accessible and supporting the efficient management of the student lifecycle. It tracks every relevant event on the students event log and hides sensitive information where necessary.
Student Management
Design your courses exactly the way you teach them!
SELMA SIS automates the certification process by generating and issuing certificates and diplomas, ensuring they meet institutional and regulatory standards. It tracks students’ progress and distributes documents digitally or physically. The system also manages the entire course lifecycle, from creation to delivery, including course design, scheduling, teacher assignments, and content updates. For institutions offering complex awards, such as double degrees or multi-disciplinary programmes, SELMA SIS tracks the completion of multiple requirements and automates the awarding process, simplifying administration.
Course Management
We’ve taken the hassle out of student administration by automating the toughest tasks!
SELMA SIS automates routine tasks like enrolment confirmations, deadline reminders, marking, and report generation, reducing manual work and freeing up staff for higher-level activities. Administrators can schedule tasks such as communications, report generation, and grade imports to run automatically. The system ensures accurate student data by validating information during enrolment and throughout the academic lifecycle, ensuring compliance with programme-specific requirements. It also streamlines staff onboarding by automating invites, password setup, 2FA options, and system tours, quickly equipping new staff with the tools and permissions needed to perform their roles efficiently.
Automation
Use the SELMA SIS integrated reports, build your own, or connect SELMA to your data management tool
SELMA SIS provides comprehensive reporting tools for generating reports on academic and administrative data, such as student performance, attendance, enrolment trends, and financials. Customised reports can be created, shared, and scheduled for regular distribution. The system can link to external reporting or data warehousing solutions for live daily data. It also supports importing students, completion data, and timetables via CSV file import.
Reporting
Manage every funding stream from TEC in one system
SELMA SIS generates Single Data Return (SDR) files with advanced validation, allowing users to resolve errors within the system before submitting data directly to TEC via API. It integrates with the Industry Training Register for reporting work-based and apprenticeship data, and conveniently produces TEC reports in the correct format, ready for upload to DXP.
TEC
If teacher marking or self service, attendance marking at its best
SELMA SIS enables teachers to mark attendance by cohort or session, with options for manual, automated, or self-service attendance tracking. System administrators can customise attendance codes and define absent or present statuses. Fast marking options streamline the process for teachers. Detailed attendance reports are generated, allowing teachers, administrators, and students to track attendance patterns, identify at-risk students, and ensure regulatory compliance. Reports can be printed, emailed, or shared via the student or stakeholder portal.
Attendance
Other Features you will Like
FAQ:
Will there be an additional cost for data migration from our current student management system to SELMA?
Yes, in most cases there will be a once-off fee, but this will be discussed upfront to ensure there are no surprises or unforeseen costs. We have successfully migrated client data from native and custom, in-house systems so your records are in safe hands.
Do you guys provide training?
We sure do! You will receive as much training as you need to ensure all users are familiar and comfortable with SELMA. In training there is also an opportunity to replicate your processes within the system and chat with our team about your reporting requirements.
What if I need to change/update my SELMA SIS subscription plan?
This won’t be a problem – reach out to your SELMA representative who will assess your requirements and recommend which plan works best.
I’m worried that transferring to a new student management system will cause a lot of downtime.
SELMA is subscription-based and installed remotely, so there will be no downtime during your workday and business as usual!
Are there any hidden costs associated with SELMA SIS?
We pride ourselves on having a transparent pricing structure that works for you and aligns with the number of trainees you register. Get in touch for a detailed quote with no surprise costs once you sign up.
Is SELMA SIS suitable for online courses?
Absolutely! SELMA SIS is ideal for both community and adult education providers, including those offering online courses. It supports integrations with CloudAssess, Moodle, and Canvas out of the box and can integrate with your preferred LMS upon request.
Does SELMA SIS support compliance reporting?
Yes, SELMA SIS can produce compliance reports specific to Australia and New Zealand directly from the system. It includes integrations and reporting for USI, SDR, NZQA, AVETMISS, UIP, ACE, ILN, and NSI, helping you meet regulatory requirements efficiently and accurately.
Do you work with Payment Gateways?
Yes, we work closely with Payrix but can also integrate with other gateways like PayPal or Stripe.
Can you show our courses and events/intakes on our website?
Yes, SELMA SIS allows to show a full shopfront of all open intakes on your website. Students can browse the courses and enrol by click of a button.
Want to find out if SELMA SIS
works for your organisation?
Get in touch for a demo instance and a free 45min consulting session!
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