Global Youth Sevens Privacy Policy
Global Youth Sevens Ltd (“Global Youth Sevens”, “GYS”, “we”, “our”, or “us”) respects your privacy and is committed to keeping your personal information safe. This policy explains how we collect, use, and protect your information as part of the operation and promotion of our international youth rugby sevens events.
This policy applies to everyone involved in Global Youth Sevens — players, coaches, referees, staff, volunteers, supporters, families, and partners.
Why We Collect Your Information
We collect personal information to help us:
- Run our tournaments smoothly and safely;
- Register players, teams, and officials;
- Communicate important updates and opportunities;
- Understand and improve the experience for participants and supporters; and
- Promote and grow youth rugby sevens internationally.
We only collect information we genuinely need and use it for purposes directly connected to the operation of our tournaments.
How We Protect Your Information
Keeping your personal data secure is very important to us. We use reliable technology and strict internal procedures to prevent misuse, loss, or unauthorized access. These measures include:
- Secured databases and encryption;
- Limited access for authorized staff only;
- Confidentiality agreements for anyone who handles personal data; and
- Regular reviews to identify and fix any potential security risks.
If we no longer need your information for any reason, and we are not required by law to keep it, we will delete or safely de-identify it.
What Information We Collect
We may collect information such as:
- Your name, contact details, and date of birth;
- Country, team, or club affiliation;
- Registration details for tournaments or programs;
- Accreditations or qualifications (for coaches, referees, and staff); and
- Past involvement or participation history with Global Youth Sevens.
If you are under 18, and register for one of our events we collect your information from your parent or guardian.
Please also refer to Rugby Explorer Terms and Conditions.
How We Collect Information
We usually collect information directly from you, such as when you:
- Register for a tournament, team, or event;
- Contact us or respond to official communications;
- Visit our website or follow our social media pages; or
- Purchase tickets or event merchandise.
We may receive information from trusted third parties — like your club, school, or a partner organization — but we will always handle that information according to this policy.
International Data Handling
Because Global Youth Sevens operates internationally, your personal information may be stored or processed in different countries. We will always take reasonable steps to ensure it is protected in line with privacy laws and security standards, no matter where it is stored.
We may also share limited information with affiliated rugby bodies, event partners, or trusted service providers who help us run the tournament — but only for legitimate event or operational purposes and never for unauthorized marketing.
Media, Photos, Videos, and Online Streaming
Global Youth Sevens events are often photographed, filmed, and live-streamed to celebrate the tournament, promote youth rugby, and share the excitement with global audiences.
By attending or participating in a Global Youth Sevens event, you acknowledge and consent to the following:
- Photographs and videos may be taken of players, teams, spectators, and staff during the event.
- Media content may be used for official Global Youth Sevens purposes, such as highlight videos, news coverage, promotional materials, and social media posts.
- Events are be live-streamed or broadcast online, and participants’ images or performances may appear.
- We will take care to present participants in a positive, respectful, and appropriate manner.
- Parents or guardians of participants under 18 can contact us if they have concerns or wish to discuss specific restrictions related to media use.
If you do not wish for you or your child to appear in photos or recordings, please notify your team manager or contact Global Youth Sevens in advance so that reasonable steps can be taken to accommodate your request.
Your Privacy Choices
You have the right to:
- Access or update your personal information;
- Withdraw consent for us to use it (where applicable); or
- Request that we delete your information when it is no longer needed.
If you have any questions or requests about your privacy or how we handle your data, you can contact us at info@globalyouthsevens.com.
Privacy Policy for Streaming Global Youth Sevens 2024 on NZR+
Read NZR+ Privacy Policy here.